Opal Business Partners is seeking an organized and detail-oriented Accountant to join our growing clients team. This newly created position offers an exciting opportunity to work closely with the CFO and play a key role in the company’s financial operations. The ideal candidate will have experience in accounts payable, accounts receivable, and month-end close processes, and will be proficient in QuickBooks. Additionally, the Accountant will assist the Sales Manager in setting up projects from start to finish.

100% on-site (Pittsford, NY) • Direct Hire • up $60K

Key Responsibilities:

• Accounts Payable: Process and manage vendor invoices, ensuring accurate and timely payments. Reconcile accounts payable ledger and ensure all payments are properly recorded.

• Accounts Receivable: Oversee invoicing, collections, and tracking of outstanding receivables. Ensure accurate recording of all payments and follow up on overdue accounts.

• Month-End Close: Support the month-end closing process, including reconciling accounts, preparing journal entries, and ensuring financial statements are accurate and prepared on time.

• Financial Reporting: Assist with the preparation of monthly and quarterly financial statements for review by the CFO.

• Project Setup: Collaborate with the Sales Manager to set up projects in the accounting system, tracking costs and revenues from start to finish to ensure proper project accounting.

• General Ledger: Ensure all transactions are accurately recorded in the general ledger and assist with financial analysis as needed.

• Process Improvement: Identify and recommend improvements to accounting processes to streamline operations and enhance financial accuracy.

• Collaboration: Work closely with the CFO to provide financial insights, assist in budgeting, forecasting, and other financial tasks as required.

• Ad-hoc Duties: Assist with audits, tax filings, and any other financial-related tasks as needed.

Required Skills and Experience:

• Proven experience in accounting, with a strong focus on accounts payable, accounts receivable, and month-end close.

• Proficiency with QuickBooks software (or similar accounting software).

• Strong understanding of financial statements and accounting principles.

• Excellent attention to detail and organizational skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Strong communication and interpersonal skills, with the ability to work effectively with cross-functional teams.

• Ability to work independently and take ownership of tasks.

• Experience in project accounting is a plus.

Education and Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent work experience).

• 2-4 years of accounting experience, with a strong understanding of basic accounting principles.

• Experience working with QuickBooks is highly preferred.

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line "Accountant” - [Your Name]”.

Opal Business Partners is working with a client in Henrietta, NY to find a detail-oriented and proactive Bookkeeper to join their team. In this role, you will collaborate closely with the operations team to ensure accurate reporting of production according to contract terms, handling a variety of accounting and financial tasks to support smooth business operations. Key responsibilities include billing customers, managing accounts receivable, and analyzing profit and loss statements. You will also reconcile jobs, contracts, and reports to ensure financial accuracy, and produce and submit customer invoices to ensure timely compensation for completed work.

HYBRID • Direct Hire • up to $26/hour

Key Responsibilities:

• Work in conjunction with the operations team to ensure accurate reporting of production based on contract requirements.

• Prepare and submit customer invoices to ensure prompt and accurate payment for completed work.

• Manage accounts receivable, ensuring timely collection of payments from customers.

• Reconcile jobs, contracts, and financial reports to ensure all data is accurate and aligned with company standards.

• Analyze profit and loss statements to assess financial performance and identify potential areas for improvement.

• Process and submit all requested reports efficiently and accurately.

• Assist company personnel, customers, and other stakeholders with the resolution of any financial discrepancies or issues.

Keys to Success:

• Accounting Experience: Strong background in general ledger management, accounting principles, and job costing.

• Proficiency in MS Excel: Advanced skills in Excel, including the use of VLOOKUP and Pivot Tables to analyze and manage data.

• Cross-Training Ability: Ability to learn and manage multiple customer accounts and business processes.

• Organizational Skills: Ability to stay organized and meet weekly deadlines, ensuring smooth operations.

• Problem-Solving Skills: Strong analytical abilities with a determination to solve issues and implement effective solutions.

• Effective Communication: Clear written and verbal communication skills, with the ability to collaborate across teams and with external stakeholders.

• Independent & Team Player: Capable of working independently while also being a collaborative team member.

• Attention to Detail: Highly detail-oriented with the ability to maintain accuracy and precision in financial reporting.

• Multitasking: Ability to work in a high-volume, fast-paced environment where multitasking is essential.

• Education: Minimum Associate's degree in Business, Accounting, or related field preferred.

If you are a motivated individual who thrives in a dynamic environment and is committed to maintaining the accuracy and efficiency of financial operations, Opal Business Partners encourages you to apply for this exciting opportunity.

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line "Bookkeeper” - [Your Name]”.

Opal Business Partners is partnering with a growing company on the eastside of Rochester to hire an Office Administrator. In this role, you will be the primary point of contact with their customers.

Your responsibilities include scheduling appointments for installations and service work, addressing any system-related issues, and answering customer inquiries. Additionally, you'll coordinate with the installation and electrical teams to ensure job and service work schedules are managed effectively and that all team members have the necessary information to complete their tasks.

We are looking for an individual who aligns with our client core values, is passionate about delivering outstanding quality, and is eager to tackle challenges for business success.

Ideal candidates will be problem solvers, self-starters, and detail-oriented with excellent time management skills and a commitment to confidentiality.

Responsibilities:

• Answer office phones and emails

• Schedule initial site visits

• Arrange installations and service calls

• Coordinate tasks with local utilities

• Maintain a shared calendar

• Take notes during sales and production meetings

• Track installations to identify and resolve potential issues

• Collaborate with Finance, Sales, Marketing, and Operations on special projects

Qualifications:

• Degree preferred; however, education and/or equivalent office experience will be considered

• Ability to work both independently and as part of a team

• Detail-oriented, self-motivated, and driven

• Strong prioritization and multitasking skills

• Excellent problem-solving and analytical abilities

• Reliable and discreet

• Basic knowledge of Microsoft Office, including Excel, and Google products

• Basic understanding of QuickBooks and other accounting software

• Deadline-focused with excellent data entry skills

• Minimum of 3 years of customer service experience required

• Minimum of 3 years of office experience preferred

100% on-site (Rochester, NY) • Direct Hire • $25/hour

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line " Office Adinistrator - [Your Name]”.

Opal Business Partners is partnering with a company based in Victor, NY to seek a qualified Payroll Specialist to join their team.

100% on-site (Victor, NY) • Direct Hire • up $65K

Payroll Specialist

The Payroll Specialist is responsible for managing the organization’s payroll processes, ensuring that employees are paid accurately and on time, while complying with all relevant regulations.

Key Responsibilities:

• Oversee the daily operations of the payroll department.

• Ensure adherence to established payroll procedures and policies.

• Address and resolve inquiries related to payroll preparation and distribution.

• Process weekly payroll for 600-1,000 union and non-union employees across various states.

• Review payroll exception reports and make necessary corrections.

• Provide support to management with tasks such as payroll reconciliation to the general ledger, preparation of union reports, handling pay rate adjustments, processing garnishments, taxes, deductions, etc.

• Input and verify new hire information, organize and maintain employee documentation.

• Initiate and track background check requests, ensuring timely completion.

• Update payroll records promptly to reflect new hires, terminations, and other personnel changes.

• Maintain accurate employee records and ensure they are up-to-date.

• Stay informed and ensure compliance with federal, state, and local payroll-related laws, including tax, wage, and hour regulations.

• Assist with internal and external audits as needed.

• Prepare and distribute Certified Payroll Reports in accordance with applicable regulations.

• Ensure timely distribution of paychecks and direct deposit notifications.

• Process layoff checks as required.

• Recommend improvements or updates to payroll systems, software, and procedures.

• Perform other payroll-related duties as required.

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line " Payroll Specialist” - [Your Name]”.

Opal Business Partners is partnering with Victor based firm in search for an HR Generalist to join their team.

The Human Resource Generalist collaborates with leadership and field managers to support the evolving HR needs of the organization, ensuring the delivery of top-tier talent and effective human resource practices.

Direct Hire • Victor, NY • up to $57 K

Key Responsibilities:

• Stay current on legal requirements and government regulations impacting human resources functions and ensure policies, procedures, and reporting comply with applicable laws.

• Manage all aspects of Leave of Absence (FMLA, STD, NYSPL, DBL, LTD).

• Prepare and process weekly benefit files and handle enrollment changes through the designated benefits portal.

• Ensure compliance with mandatory annual Sexual Harassment training and DOT Drug & Alcohol Programs.

• Maintain accurate records for Local Unions Pay Rates, Fringes, and Deductions.

• Assist the payroll team as needed, particularly with time entry and payroll reviews.

• Administer Paid Time Off (PTO) programs and maintain accurate records.

• Oversee the full recruitment cycle:

  • Collaborate with management to determine hiring needs, job specifications, responsibilities, and required qualifications.

  • Develop and implement recruitment and retention strategies.

  • Partner with hiring managers and interview teams to ensure alignment on job requirements and candidate assessment criteria.

  • Participate in panel interviews with hiring teams.

  • Initiate background checks, drug screenings, and physical assessments for candidates.

  • Facilitate new-hire orientation to support smooth integration into the company and promote a positive company culture.

• Maintain accurate employment files and records.

• Administer Fire Alarm badge application programs.

• Cultivate strong relationships with client groups to understand and meet HR needs.

• Assist in the administration of company benefit plans as required.

• Manage annual Open Enrollment and Life Change Event processes.

• Proactively suggest new policies and recommend revisions to existing policies; ensure consistent and fair application of all policies across the organization.

• Provide requested documentation or information for audits, government reporting, internal inquiries, and union reporting.

• Assist with other projects and perform additional duties as assigned.

Required Skills and Experience:

• Strong understanding of the full recruitment life-cycle.

• Proficiency in Microsoft Office, with the ability to quickly learn company-specific software.

• Excellent organizational skills, attention to detail, and problem-solving abilities.

• Strong written and verbal communication skills.

• Active listening skills and ability to work well with others.

• Solid analytical skills.

• Ability to work independently and as part of a team.

• Resourceful and adaptable to changes in direction and priorities.

• Professional maturity, discretion, and the ability to maintain confidentiality.

• Ability to interact effectively with individuals at all levels within the organization.

• Prior experience in construction unions is a plus.

• Experience working in unionized environments is preferred.

Minimum Requirements:

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field, along with one to three years of experience in recruiting or general HR functions; or an equivalent combination of education and experience.

• Working knowledge of Human Resources/Payroll systems and processes.

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line " HR Generalist” - [Your Name]”.

Opal Business Partners is collaborating with a Rochester-based company to recruit an AP & Payroll Analyst. The postion involves supporting the Accounting Manager in the Finance Department while ensuring accuracy and confidentiality.

100% on-site (Rochester, NY) • Direct Hire • up to $32/hour

Key Responsibilities:

• Accounts Payable:

  • Manage complex A/P transactions including credit card statements and invoices.

  • Analyze and issue weekly payments.

  • Drive month-end A/P close and perform general ledger reconciliations.

  • Resolve A/P issues and identify process improvements.

• Payroll:

  • Verify and import weekly timecards and PTO records.

  • Ensure accuracy in payroll calculations and adjustments.

  • Collaborate with HR to maintain employee records.

  • Prepare payroll reports and identify process enhancements.

Qualifications:

• Minimum of an Associate’s Degree in Accounting and 4+ years of relevant experience in Accounts Payable and Payroll, or an equivalent combination of education and experience.

• Strong writing and communication skills.

• Dependability, flexibility, and strong time management skills are essential.

• Must be detail-oriented with excellent organizational abilities and the capacity to work independently.

The ideal candidate will be a collaborative team player with a positive attitude, able to handle confidential information and meet deadlines with minimal supervision.

How to Apply:

Interested candidates are invited to submit their resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line " AP & Payroll Analyst - [Your Name]”.

Opal Business Partners is seeking a highly skilled and experienced Tax Manager to join a Rochester NY based CPA firm. he ideal candidate will oversee tax compliance and planning for our diverse client base, ensuring accuracy and adherence to all regulations. This position requires strong leadership skills, attention to detail, and the ability to manage multiple projects simultaneously.

Rochester, NY • Direct Hire • 100% In Office • $100-120K

Key Responsibilities:

• Manage and review federal, state, and local tax returns for individuals, corporations, and partnerships.

• Develop and implement tax strategies that minimize client liabilities while ensuring compliance with regulations.

• Provide guidance on complex tax issues and identify opportunities for tax savings.

• Supervise and mentor junior staff, providing training and support to foster their professional development.

• Conduct research on various tax topics and stay updated on changes in tax laws and regulations.

• Prepare and present tax planning proposals and findings to clients.

• Collaborate with other departments within the firm to provide integrated services to clients.

• Review tax provisions and ensure accurate reporting in financial statements.

• Build and maintain strong client relationships, serving as a trusted advisor on tax matters.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field; Master’s degree in Taxation or Accounting preferred.

• CPA certification required.

• 5+ years of tax experience in a public accounting firm, with at least 2 years in a managerial role.

• Strong knowledge of tax regulations, compliance requirements, and tax software.

• Excellent analytical, problem-solving, and organizational skills.

• Strong communication and interpersonal skills, with the ability to interact effectively with clients and team members.

• Ability to manage multiple projects and deadlines in a fast-paced environment.

Benefits:

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and retirement benefits.

• Opportunities for professional development and continuing education.

• A supportive and collaborative work environment.

How to Apply:
If you are a dedicated and experienced Tax Manager looking to take on a leadership role within a reputable CPA firm, we invite you to apply and contribute to the success of our client. Please apply by emailing your resume to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line "Tax Manager Application - [Your Name]”.

Pittsburgh, PA • Syracuse, NY • Erie, PA • Direct Hire • 100% In Office • $90K+

Opal Business Partners is partnering with a leading provider of high-quality equipment solutions company. With a commitment to excellence and customer satisfaction, and a strong presence in the Pittsburgh, PA and Syracuse, NY region. As the organization continues to expand its operations, they are seeking a dynamic and experienced Branch Manager to lead their Pittsburgh and Syracuse branch.

Position Overview:
As the Branch Manager, you will be responsible for the overall performance and success of the Pittsburgh branch. This role requires a strategic leader with a proven track record in operations management, business development, and team leadership. The ideal candidate will have a deep understanding of the equipment industry, exceptional interpersonal skills, and a passion for delivering excellent customer service.

Responsibilities:

• Strategic Leadership:
– Develop and implement strategic plans to achieve branch goals and objectives.
– Identify opportunities for growth and expansion within the Pittsburgh market.
– Monitor market trends and competitor activities to make informed business decisions.

• Operational Excellence:
– Oversee day-to-day operations of the branch, ensuring efficiency and adherence to company standards.
– Manage inventory levels, procurement, and logistics to meet customer demands.
– Implement and enforce safety protocols and compliance measures.

• Customer Focus:
– Build and maintain strong customer relationships by providing exceptional service.
– Collaborate with the sales team to understand customer needs and market demands.
– Resolve customer concerns and inquiries promptly and professionally.

• Team Leadership:
– Recruit, train, and develop a high-performing team.
– Foster a positive and collaborative work environment.
– Conduct regular performance evaluations and provide constructive feedback.

• Financial Management:
– Develop and manage the branch budget, ensuring financial targets are met.
– Analyze financial reports and key performance indicators to drive decisionmaking.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field (or equivalent experience).

• Proven experience in a managerial role within the equipment industry.

• Strong leadership and organizational skills.

• Excellent communication and interpersonal abilities.

• Knowledge of local market trends and customer needs.

• Ability to make data-driven decisions and achieve financial targets.

Benefits:

• Competitive salary and performance-based incentives.

• Health, dental, and vision insurance.

• Retirement savings plan.

• Professional development opportunities.

• A dynamic and inclusive work environment.

How to Apply:
If you are a results-driven leader with a passion for the equipment industry and a desire to make a significant impact, we invite you to apply for the position of Branch Manager. Join us in our commitment to delivering top-notch equipment solutions and building lasting customer relationships. Apply today to be a key player in our success story! To apply, send an email to Kim Bruno at kimbruno@opalbusinesspartners.com with the subject line "Branch Manager Application - [Your Name]”.